Shipping Solutions News  
  June 2008
1.888.890.7447 | www.shipsolutions.com  


In This Month's Newsletter:

It's Official: All Exporters Must File Their SED Information Electronically Through AES

Learn More About Mandatory AES at the Shipping Solutions User Conference

Shipping Solutions Featured on SBTV.com

Market Opportunities in Mexico: Marketing in Mexico

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Upcoming Seminars:


Air & Ocean Transportation: Logistics Management for the International Supply Chain

Charlotte, NC
8/13/08

Cincinnati, OH
7/16/08

Cleveland, OH
8/14/08

Minneapolis, MN
8/21/08

Export Documentation & Procedures Seminar

Anaheim, CA
7/22/08

Boston, MA
8/18/08

Charlotte, NC
8/11/08

Cincinnati, OH
7/14/08

Cleveland, OH
8/12/08

Minneapolis, MN
8/19/08

Pittsburgh, PA
7/22/08

Windsor Locks, CT
7/21/08

Letters of Credit and Alternative International Payment Methods Seminar

Anaheim, CA
8/26/08

Charlotte, NC
8/12/08

Cincinnati, OH
7/15/08

Cleveland, OH
8/13/08

Minneapolis, MN
8/20/08

Pittsburgh, PA
7/23/08

NAFTA Rules of Origin Seminar

Anaheim, CA
7/24/08

Boston, MA
8/20/08

Charlotte, NC
8/15/08

Cincinnati, OH
7/18/08

Cleveland, OH
7/23/08

Minneapolis, MN
8/13/08

Pittsburgh, PA
7/25/08

Windsor Locks, CT
7/23/08

Tariff Classification: Using the Harmonized Tariff Schedule Seminar

Anaheim, CA
7/23/08

Boston, MA
8/19/08

Charlotte, NC
8/14/08

Cincinnati, OH
7/17/08

Cleveland, OH
7/22/08

Minneapolis, MN
8/12/08

Pittsburgh, PA
7/24/08

Windsor Locks, CT
7/22/08

These one-day seminars are taught by qualified and knowledgeable instructors in small-group settings. All attendees receive the corresponding reference book and a Certificate of Completion.

 

Shipping Solutions is Featured on SBTV.com


SBTV.com is the only video news and information destination site for America's 25 million small businesses. And SBTV is now hosting David Noah, President of Shipping Solutions, as one of its Featured Advisors.

Listen to the latest Shipping Solutions tips and tricks for U.S. exporters.

 

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It's Official: All Exporters Must File Their SED Information Electronically Through AES

By David Noah email | bio

The U.S. Census Bureau has been talking about it for years. Now it is actually happening.

Beginning September 30, 2008, U.S. exporters will no longer be able to use the paper version of the Shipper's Export Declaration (SED). Instead, all exporters will be required to file their export information electronically through the Automated Export System (AES).

On June 2, 2008, the Census Bureau published its final rule announcing this change in the Federal Register. According to the Census Bureau, the new rule will become effective on July 2, 2008, although exporters have an additional 90 days—that's September 30 for those who are counting—to implement these new regulations.

Some exporters have already had to abide by these rules since late in 2003. Beginning at that time, all exporters shipping items on the Commerce Control List (CCL) or the State Department's U.S. Munitions List (USML) had to begin filing through AES. This new rule expands this requirment to any export shipment that previously required a paper SED.

In addition to mandating AES, the new rule increases the civil and criminal penalties for failing to file through AES or filing incorrect information up to a maximum of $10,000 per violation—a 10-fold increase over current penalties. The new regulation also grants the Office of Export Enforcement and U.S. Customs and Border Protection the ability to investigate and enforce these rules.

An AES filing is required for most exports of merchandise valued at $2,500 or more from the United States to a foreign country from one hour up to 24 hours prior to the actual export depending on the method of transportation. The AES filing is also rquired for all exports that require an export license from the Commerce or State departments regardless of value. Exports from the U.S. to Canada don't require an AES filing regardless of the value of the merchandise unless an export license or license exception is required.

When required, an AES filing can be submitted by the U.S. Principal Party in Interest (USPPI), which is typically the U.S. exporter; an authorized agent of the USPPI; or, when the buyer hires a U.S.-based freight forwarder to arrange the export, an authorized U.S. agent of the Foreign Principal Party in Interest (FPPI), which is typically the ultimate consignee. If the export company or the foreign buyer is going to rely on an agent or freight forwarder to file a submission through AES, they must present this agent with a written limited power of attorney or some other written authorization.

According to the Census Bureau, electronic filing of the SED information improves the government's ability to monitor and prevent exports of critical goods and technologies that may threaten our national security and significantly improves the quality and timeliness of export statistics.

When an exporter utilizes AES as part of an export documentation software such as Shipping Solutions, the company can eliminate redundant data entry that reduces mistakes and provides a substantial cost savings. Some Shipping Solutions customers have said they have recouped their investment in the software in less than 10 export shipments.

In addition, by utilizing an AESDirect-certified software program, export companies eliminate the need to create their own direct interface with AES, which involves an application and on-site approval process. It also allows them to keep the AES filing in-house since a company is responsible for the accuracy of the data regardless of who they have file it.

Registering for AESDirect is an easy five-step process:

  1. Go to www.aesdirect.gov.
  2. Click on the “Registration Form” link and complete the online form. If you will be using Shipping Solutions export documentation software to file, skip the section entitled “EDI Upload.” When you are finished, click the “Submit AESDirect Registration” button.
  3. You will receive a User ID and Password from AESDirect by email. Enter your User ID and Password to log on to AESDirect.
  4. Click on the “Tutorial Option. (You must complete the tutorial to begin filing through AES.) The Census Bureau will set up your AES account once you have successfully completed the tutorial.
  5. You will be notified by email when your AESDirect account is fully activated for filing.

If you are a Shipping Solutions user, you can then enter your export information into the software, click on the AES button, and Shipping Solutions will upload your data to AES. When you have successfully submitted the data, AES will email you an Internal Transaction Number (ITN) that you can copy and store in the software as a record that you have filed your export information electronically.

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Learn More About Mandatory AES at the Shipping Solutions User Conference

Among the many topics to be discussed at the Shipping Solutions User Conference in September of this year, a representative of the Foreign Trade Division of the U.S. Census Bureau is scheduled to appear to discuss the transition to the Automated Export System (AES) and answer questions about the program from attendees.

In addition, Shipping Solutions staff will be demonstrating how to use the Shipping Solutions software to file your Shipper's Export Declaration (SED) information through AES with just the click of a button.

Shipping Solutions is now taking registrations for its User Conference on September 25-26, 2008, in Bloomington, Minnesota, at the Minneapolis Airport Marriott located right next to the Mall of America.

Intended for people currently using the Shipping Solutions export software and potential customers interested in learning how the software will save their company time and money, the conference will include government officials, industry experts and company personnel presenting on current export documentation and compliance issues as well as on the Shipping Solutions software itself.

Among the government agencies that have been invited to appear at the conference are:

  • The Foreign Trade Division of the U.S. Census Bureau discussing the current status of mandatory filing through the Automated Export System (AES);
  • The Office of Export Enforcement discussing current export regulations, export enforcement, and the recent, dramatic increase in export penalties; and
  • The U.S. Commercial Service detailing the programs they have in place to help and encourage U.S. companies to export.

In addition, industry experts will be presenting on topics such as:

  • Understanding the Export Documentation Process;
  • NAFTA and the Other Modern Free Trade Agreements;
  • Properly Classifying Your Products for Export;
  • Restricted Party Screening Lists You Should be Checking; and
  • How to Determine if Your Product Requires an Export License.

All attendees will also have the opportunity to attend small-group or one-on-one sessions with Shipping Solutions staff to learn more about the software, see demonstrations of new features, and get their specific questions answered. More information including a complete agenda for the two-day conference is available at the Shipping Solutions website.

Registration for this two-day user conference is only $595. Two or more attendees from the same company will save $50 each. Shipping Solutions Annual Maintenance Program (AMP) subscribers will save an additional $100 off each registration.

Shipping Solutions has arranged for a discounted room rate of $139 per night at the Minneapolis Airport Marriott. To receive this special discount room rate, attendees can contact the Marriott at 800-228-9290 or 952-854-7441 before Sept. 3, 2008, and mention “Shipping Solutions.”

Because of the nature of the event, Shipping Solutions is limiting the size of the conference on a first come, first served basis. For more information about the Shipping Solutions User Conference or to register for a guaranteed spot at the conference, visit the Shipping Solutions website or call Shipping Solutions at 888-890-7447.

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Shipping Solutions Featured on SBTV.com

Where should small businesses start to ensure they are compliant with U.S. export regulations? David Noah, founder and president of Shipping Solutions, is featured on the June 16, 2008, daily news broadcast of Small Business Television (SBTV.com).

SBTV.com is the only video news and information destination site for America's 25 million small businesses. The site is committed to providing small business owners the tools they need to manage, grow and protect their ventures.

Click here to watch the complete interview with Noah.

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Market Opportunities in Mexico: Marketing in Mexico

By Prema Nakra, Ph.D. email | bio

In 1994, Mexico joined a North American Free Trade Area. The underlying agreement commonly referred to as the North American Free Trade Agreement (NAFTA) was signed by the United States, Mexico and Canada amid heated controversy in all three countries. Looking back it can be argued that ultimately the free trade agreement has brought economic benefits to all three countries.

In this last of my three part series on Mexico, I will offer some strategies and suggestions for successfully marketing in Mexico.

Marketing in Mexico

Marketing in Mexico is affected by a firm’s ability to estimate the market potential; understand and define product quality and the need for: product adaptation, effective pricing, viable identification and access to distribution channels; and effective communication including developing long-term relationships with suppliers, vendors, after-sale service providers and end users.

Market Potential

In Mexico gaining market share is largely dependent on the reputation of companies and their brands. Luxury products or expensive high-tech goods can be sold in Mexico, but their market is quite narrow and the prospective exporter should consider whether the potential returns are worth the effort. For example, the number of consumers who can afford imports remains constrained by unequal income distribution, low wages, under-employment and limited advancement opportunities. Market size and share is further constrained by the availability of counterfeit and fake products.

Product Quality and Brand Reputation

As is the case in shipping to any country, exporters must make sure their products meet Mexican quality standards and labeling requirements. Labeling must be developed to conform to Mexican requirements. Mexico requires that all labels for imported processed products be in Spanish, although they may be in another language as well. If the label is in two languages, the Spanish print must be the same size as that of the other language. Packaging may have to be altered to accommodate climatic differences or local preferences. Products must also conform to Mexican health, safety and environmental standards.

Regulations and controls for imported products in Mexico sometimes change without advance notice causing problems and delays for exporters. Mexico’s labeling requirements also change frequently. Exporters should verify all requirements before proceeding to market in Mexico. In most cases it will be necessary to have special labels prepared for the Mexican market.

Pricing

Pricing of consumer products is subject to multiple international constraints, and they all must be considered. Constraints such as anti-dumping legislation, resale price maintenance legislation, price ceilings and price level reviews, international transportation costs, middlemen in elongated international channels of distribution, and multinational account servicing must be addressed.

In the case of direct exports to Mexico, cost calculations will include the costs of production in home country and the additional costs of delivering the goods to Mexico including packing, transportation, export documentation, insurance, tariffs, customs fees if they apply, licenses and permits, as well as the costs of distribution, marketing and sales in Mexico.

Retailing

One important point to keep in mind is that the retailing market is very fragmented due to the diversity of consumers with different purchasing power capabilities. Modern specialized formats such as hypermarkets, supermarkets and department stores are favored by middle to upper-income consumers. Traditional formats, such as small independent stores, are favored by middle and lower-income levels.

Informal establishments, such as street vendors and open public markets, are estimated to account for 50% of the total retail market and are mostly favored by lower-income consumers. Traditional retail stores such as grocery stores and mom-'n'-pop shops, although a large market segment, are not yet viable options for imported products because of their comparatively small size and limited refrigeration. Operators often have only limited knowledge of imports, restricting their outlets' potential for U.S. products.

For foreign marketers, convenience stores represent the fastest-growing segment in Mexico. These outlets tend to be located in large and medium-size cities and are usually in middle-income neighborhoods and business districts. Convenience stores typically offer longer hours and good service. Depending on the nature of the product, these channels may offer a viable opportunity for foreign supplies.

Communications

Marketing communications include but are not limited to advertising, public relations and tradeshow participation. Advertising and public relations media options include television, print and radio, which are all well developed in Mexico. For companies that want to reach a broad, national consumer audience, television is favored over newspapers and other print media. More than 94% of Mexican households have a TV set, and television captures about three-quarters of the Mexican advertising market. Televisa and TV Azteca have 60% and 40% market shares respectively. Cable TV reaches about 12% of homes (the wealthiest) and is increasingly a niche avenue for TV advertising.

Internet publicity and advertising has not been as successful as was expected. Although the Internet advertising construct seeks to reach the targeted audience, Mexican companies have not yet aggressively invested in this area as they are not convinced that Internet advertising works. According to AMIPCI only 10% of the Mexican firms use the Internet for advertising purposes, and those that have are focused in the pharmaceutical, household, education and tourism industry sectors.

Promotional materials can be used in Mexico, but all material should be modified for the Mexican market. Ideally, they should be written in Spanish as opposed to simply being a translation of an English or French original. Exporters should not rely entirely on what they use at home.

There are numerous trade shows held regularly throughout the year in Mexico. Exporters must attend such a show to gauge what the competition is doing or exhibit at such a show as part of its promotional activity. Trade fairs are an effective way of acquiring familiarity with the Mexican market or to promote a product with prospective Mexican buyers. Foreign suppliers or marketers should attend or participate in trade shows and missions to find potential representatives—importers, sales agents, distributors or buyers.

Importance of Relationships

In an economy that is changing as quickly as Mexico's, a successful export drive will not in itself assure a company a long-term position. For a company that thinks beyond the immediate sale, an ongoing relationship with a Mexican partner and a local presence can provide a window for tracking market trends and adapting to emerging demands.

In developing business relationships, language can be a significant barrier to doing business in Mexico. It is not so much a question of rendering words exactly but of capturing nuances and interpreting gestures. Companies doing business in Mexico should be careful to move beyond simple words to understanding the spirit in which the transaction is being conducted.

Final words

Companies that succeed in Mexico are generally those that proceed cautiously, take the time to thoroughly assess the market, and define an effective marketing plan. The efficiency, quality of product, pricing and communications are all very important factors for success in this market. Being aware of cultural factors including corruption, counterfeiting, restrictions in entry into certain industry sectors, and infrastructure barriers will help the international marketers in making prudent business decisions.


Sign Up for a Free Online Demo of Shipping Solutions Export Software

Thousands of successful exporters are using Shipping Solutions to complete their export documents faster, easier and less expensively than ever before. Why aren't you?

If you're too busy trying to complete your export documents by hand to spend some time reviewing the Shipping Solutions Professional export documentation and compliance software yourself, let us do it for you! Sign up for one of our free online demos and let us give you a one-hour overview of the software.

We'll take you step-by-step through the process of completing your export forms, filing your SEDs electronically through AES, and checking your exports against the various government restricted parties lists and export regulations to make sure your shipments are in compliance, and you—and your company—stay out of trouble.

These free online demos are available on Tuesdays at 1:00 p.m. and Thursdays at 10:00 a.m. Central Time. All you need is an Internet connection to watch the demo and a phone to listen in and ask questions about the software. It's the perfect opportunity to get your first view of Shipping Solutions or to convince your co-workers and your boss that Shipping Solutions is the perfect solution for your company.

See why Shipping Solutions is America's #1 export software. Sign up for the free online demo today!

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