Shipping Solutions News
  February 2005
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In This Month's Newsletter:

The Shipper's Export Declaration: Will the Paper Version Disappear in 2005?

COSGA's Gotcha's

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The Shipper's Export Declaration: Will the Paper Version Disappear in 2005?

By Catherine J. Petersen email | bio

“The reports of my death are greatly exaggerated.”
Cable from London to the Associated Press by Mark Twain, 1897.

This same sentiment can be used to describe the death of the paper version of the Shipper’s Export Declaration (SED Form 7525V). Although this document is slated to be eliminated and replaced by electronical filing of the information through Automated Export System (AES), it is still accepted for most export shipments by the U.S. Census Bureau and U.S. Customs & Border Protection as described in the Foreign Trade Statistical Regulations (FTSR). (The exception is for products that require an export license.)

Even though most exporters still have the legal option to continue filing a paper SED, many carriers have made business decisions to accelerate the process of encouraging their customers to switch to electronic filing of the SED through AES.

Most ocean carriers now impose a $100 fee for every paper SED that they receive. If you’ve never had this fee charged on your bill from the carrier, it’s because your freight forwarder is transferring the information you provide on your SED or Shipper’s Letter of Instruction to AES for your company. Your forwarder is then probably charging you between $15 and $25 for making the data transfer.

In the courier industry, FedEx has taken the lead by issuing a notice to their customers that they will no longer accept paper SEDs after March 31, 2005. (Visit the FedEx website for more information.) FedEx now requires shippers to enter the AES “ITN” reference number and your “XTN” reference number in their system before they will accept an export shipment for carriage.

Census Publishes Notice of Proposed Rule Change

Before the Census Bureau can finally eliminate the paper version of the SED for all exporters, Census first had to publish a "notice of proposed rulemaking and a request for comments" in the Federal Register. They have now done so in the February 17, 2005, edition.

Industry has until April 18, 2005, to submit written comments about the proposal. According to an official in the Census Bureau’s Regulations, Outreach and Education Branch, Census should be able to address all the comments that are received and then issue a final rule by the end of 2005 or during the first quarter of 2006.

Census Increases Penalties for Filing Mistakes

In addition to eliminating the paper SED, Congress has given Census authority to significantly increase monetary penalties for failing to file the SED information, filing the information late, or filing it with false or misleading information. These penalties were adopted in Public Law 107–228—September 30, 2002, Foreign Relations Authorization Act, Fiscal Year 2003 and update Title 15—Commerce And Foreign Trade, Chapter I—Bureau Of The Census, Department Of Commerce, Part 30—Foreign Trade Statistics.

At the same time that the paper SED is eliminated, Census will have the authority to enforce the increased penalties through the enforcement arm of these other agencies:

  • Bureau of Immigration & Customs Enforcement (BICE),
  • Customs & Border Protection (CBP), and
  • Office of Export Enforcement (OEE) of BIS.

Penalty Reason

Existing Penalties

Penalty Adopted, Not Yet Effective

Parties it Affects

 

Delayed Filing

$100/day, not to exceed $1,000

$1,000/day, not to exceed $10,000 per violation.

Carriers, including Motor, Rail, Ocean, Air.

Failure to File or Filing with False or Misleading Information

Not to exceed $1,000 per violation

Not to exceed $10,000 per violation or imprisonment for not more than 5 years, or both.

Any person who fails to file or knowingly submits false or misleading information.

Furtherance of Illegal Activities

----

A fine not to exceed $10,000 per violation or imprisonment for not more than 5 years, or both.

Any person who fails to file or knowingly submits false or misleading information.

Civil Penalties

----

Civil penalty not to exceed $10,000 per violation; this is a penalty that may be in addition to any other penalty imposed by law.

Any person violating the provisions of the Census rules or any rule, regulation, or order issued, except as provided in section 304, which affects carriers.

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COGSA's Gotcha's

By William J. Augello, Esq. email | bio

Every law governing the carriage of goods contains many exculpatory clauses and “traps for the unwary.” The Carriage of Goods by Sea Act (COGSA) is no exception.

Importers and exporters should study COGSA in its present form and watch for modifications that have been discussed and debated since 1980, but have not yet been implemented. However, some progress has been made in modernizing and making COGSA more shipper-friendly.

Unless derailed by ship-owners and their cargo insurers, the current discussions in UNCITRAL could result in revolutionary changes within the next few years. (Readers should know, however, that this writer has been predicting this for the past 24 years.)

In the interim, importers and exporters, carriers and intermediaries government officials and trade organizations representing all of these interests should be fully aware of the intimate details of COGSA, and the cargo-owners’ need for changes therein.

Following is a summary of the most important provisions of COGSA. Due to space restrictions, only the highlights of these provisions are stated. For a more detailed discussion of these issues, with appropriate citations to the decisions, laws, regulations and treaties, see Transportation, Logistics and the Law, Second Edition, pages 195-203.

Briefly stated, COGSA:

  1. Governs ocean cargo moving to or from U.S. ports in foreign commerce.
  2. Is often incorporated into other bills of lading, such as those used by inland waterway, barge and tugboat operations, etc.
  3. Applies from “tackle-to-tackle” unless extended beyond by contract.
  4. Requires a ship owner to provide a seaworthy ship, properly manned, equipped and supplied, including holds that are fit and safe for the type of cargo being held therein.
  5. Requires the carrier to properly and safely load, handle, stow, keep, care for and discharge the goods carried.
  6. Requires the carrier to issue a bill of lading identifying the goods, pieces, quantity or weight, and apparent order and condition.
  7. Requires notice to the carrier within three days of delivery, of any loss or damage that is not apparent at the time of discharge.
  8. Requires the filing of a suit within one year of delivery unless an extension is obtained in writing within one year of discharge.
  9. Voids any limitation of liability inconsistent with its provisions.
  10. Limits carriers’ liability to $500 per package or customary freight unit (the unit upon which the rate is based, i.e.; one tractor, one automobile, a bale, a carton, a ton, etc.)
  11. Permits increases in liability, but not reductions below $500 per package.
  12. Provides for 17 defenses, including the negligent navigation or mismanagement of the ship, act of God, war, or public enemy, act or omission of shipper, strikes, riots or civil commotions, attempts to save life or property at sea, inherent vices, insufficiency of packaging or marks, latent defects and “any other cause arising without the actual fault or privity of the carrier and without the fault or neglect of the agents or servants of the carrier, but the burden of proof shall be on the person claiming the benefit of this exception to show that neither the actual fault or privity of the carrier nor the fault or neglect of the agents or servants of the carrier contributed to the loss or damage.”
  13. Creates a prima facie case when the claimant proves tender of goods in good condition and carrier’s failure to deliver in the same condition and count.
  14. Shifts the burden of proof to the carrier to show that the cause of the loss falls within one of the 17 defenses.
  15. Requires carriers to prove due diligence in making the ship seaworthy, properly manned, etc.
  16. Permits carriers to extend the provisions of COGSA to their agents and contractors under a “Himalaya” clause.
  17. Permits the use of a “General Average” clause, which permits carriers to charge all cargo owners whose cargo is in a vessel, for a pro-rata share of any losses that are incurred for the purpose of saving the ship or its cargo.
  18. Permits recovery of full value when a loss is caused by the carrier’s unreasonable deviation from its scheduled route or agreed stowage (stowing on deck when carrier agreed to stow below deck, for instance.)

I detailed some of the pitfalls in describing the smallest unit of packaging for the goods on the bill of lading in one of my previous articles. Other problems confronted with multimodal carriage will be discussed in a future issue.

The most effective way for cargo owners to avoid unrecoverable losses is to learn how others have suffered such losses. The best way to learn these lessons is to read the texts and court decisions on ocean carrier liability claims.

One will discover that most losses occur as a result of cargo owners and their agents not fully understanding the fine print in ocean cargo liners’ bills of ladings and contracts.

In the words of an unknown author:

Education is what you get when you read the fine print.
Experience is what you get when you don’t.


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These free online demos are available on Tuesday's at 1:00 Central Time. All you need is an Internet connection to watch the demo and a phone to listen in and ask questions about the software. It's the perfect opportunity to get your first view of Shipping Solutions or to convince your coworkers and your boss that Shipping Solutions is the perfect solution for your company.

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