Solutions 2000 version 5.1 includes expanded email capabilities
One of the most popular new features of Shipping Solutions 2000
version 5.1 is its expanded email capability. Users now have two
options for emailing their documents directly from the program:
(1) Users can send an entire shipment record to another
Shipping Solutions 2000 user who can then import the data, add
additional information or modify the information that was already
entered, and print out a form or set of forms. This option is typically
used to send data to a freight forwarder or another department or
division within the same company that the user wants to be able to
modify the shipping documents.
(2) Users can send a single form or a set of documents in a
format that can be viewed on-screen and printed by the recipient but
can't be modified. This is the option users select if they wish to
e-mail a document or set of documents to a freight forwarder, customs
broker, bank or customer so they can receive and print a document
In order to view and print documents that are sent via the second
option, recipients must have the Microsoft Snapshot Viewer installed on
their computers. The Viewer can be downloaded free of charge from
either the Microsoft web page or the Shipping Solutions Web Links
While neither email option currently includes the ability to embed a
digital signature as part of an export document (see the article at
right), InterMart is monitoring this emerging technology and is
committed to making it part of Shipping Solutions as standard business
practices develop in this area.
Shipping Solutions is America's #1 selling export documentation
software. Thousands of successful exporters are using the program to
save significant time and money preparing their export forms.
For more information about Shipping Solutions 2000 version 5.1 or to
receive a free demo version of the software, call InterMart toll-free at 1-888-890-SHIP (7447), visit the
web page at www.shipsolutions.com
or send an
e-mail to email@example.com.
documents electronically—and securely!
The Internet has become an incredibly useful tool for the export
industry. Businesses now have the ability to
communicate via email and transmit information to business partners
But doing business in cyberspace also means that anyone who has an
Internet connection has the potential to wreak havoc. As more business
activities move online, there must be some assurance that
communications and transactions are secure.
A technology has emerged to address these security issues. Digital
IDs are electronic codes—really very large numbers—that uniquely
identify people and businesses to the electronic trading world.
By embedding a Digital ID within an electronic document, both
parties of a transaction can be sure that a document is legitimate and
has not been tampered with. These electronic documents may be
contractual agreements or any other type of legal document that are
signed with a Digital ID in place of a handwritten signature. They
cannot be email messages or documents or PDF-type files attached to an
On June 30, 2000, President Clinton signed the Electronic
Signatures in Global and National Commerce Act to promote the use of
electronic documents and digital signatures. In essence, the act
attempts to build the legal framework for substituting electronic
documents for paper documents. It is the first step enabling
businesses to exchange documents and contracts that contain legally
binding electronic signatures. At the present time, however, there are
still many legal and technical issues to be resolved before the
technology is ready for widespread use.
While this technology evolves into a cost-effective and generally
accepted business practice, Digital IDs can now be used to secure data
and documents that are being transmitted via the Internet. One of the
most popular and cost-effective methods is Digital ID encrypted email.
In order to exchange data and documents via encrypted email, all
parties involved must obtain and install Digital IDs on their
computers. The cost of a Digital ID varies from no charge to $14.95
per year and must be renewed yearly. Once installed, sending encrypted
email is as easy as point and click.
Anyone sending or receiving confidential information should
consider using encrypted email. For more details about the process or
to obtain a Digital ID for encrypting your email, you can contact one
of the following providers: Thawte Certifications offers free personal
Digital IDs www.thawte.com/certs/personal/contents.html
and Verisign offers all types of Digital IDs for businesses www.verisign.com/.
If you use Outlook Express, go to the Tool-> Options->
Security tab and click on the Get Digital ID button. This takes you to
a Microsoft web page with links to several Digital ID providers.
Installation is fairly easy and step by step instructions are
available from the vendors websites.